Booking Hotel

Booking a hotel — very important thing when you are planning a vacation and choosing your future tour. Firstly, it really simplifies a check-in process and there is no need in searching of housing all over the city. Secondly, the hotel reservation confirmation is often required at the border or in the visa centers. Therefore, as you can see, this condition is often mandatory.

How to book a hotel?

The hotel choice depends on your own preferences, special requirements, and a certain budget. It is worthy of note that not all travelers have an idea on how hotels create their prices and what is included in the hotel room price.

There are the following services for which a fee is charged:

• beds and nights lodging providing;
• use of bedding;
• use of a common area of a hotel.

A cost may additionally include:

• food;
• service (dry-cleaning, parking, Wi-Fi);
• services of leisure and comfort (sauna, swimming pool, sports grounds, etc.).

You can usually find all the information mentioned above on the hotel website, while online hotel booking. An additional fee may also include a city tax, which is mandatory in some countries, for example — Italy, Germany, Spain and other.

Sometimes a booking cost may be lower if you reserve a hotel in advance (a full price should be paid). In case the required amount is not paid while booking and there is a possibility of a booking cancellation — a price may increase. In addition, a cost varies, in some cases, depending on the tourist season and certain place popularity in a particular period.

Booking platforms for a room reservation often require prepayment and a credit (debit) card details. Meanwhile, nowadays these conditions are not mandatory. Some hotels allow you to reserve a room without a prepayment. In this case, you should be ready for the fact, that when check-in, a price could be higher, compared to the one with a prepayment. Therefore, even cheap hotels will sometimes cost you more.

A credit card while booking a hotel is also not required by hotels that do not charge a booking cancellation fee in case of a booking cancellation or non-attendance for a check-in. But this case is extremely rare, therefore it is not so easy to find.

Online hotel booking

Now, when you already have an idea of pricing peculiarities, you are able to start looking for a suitable hotel tonight. Nowadays, all booking platforms offer a wide range of services and filters.

When completing the form on the website, you should fill in the following data:

• country and city of arrival;
• dates of stay;
• a number of guests.

You are also able to indicate the price threshold for a hotel night. For example, you can choose only cheap hotel deals. Additionally, you provide a data on special services you would like to get in your potential future hotel.

Different websites offer the following additional options:

• kind of guests group (students, young families, pensioners, etc.);
• trip purpose (business, tourism, health improvement);
• possible celebrations (birthday, wedding);
• desirable amenities (spa, swimming pool, tennis court, parking).

You are able to apply a filtering by the reviews number and customers’ estimates. All the data is displayed on the page — the hotels’ search will offer you exactly the options, that match all or most of the specified criteria.

After that, the following details should be specified — payment conditions and services included. In case you’ve managed to find a suitable option, you are able to reserve a hotel by clicking on the suitable icon. It is better to take an electronic booking hotel confirmation with you, as it could be required at the border, as well as while check-in.

Hotels search: peculiarities and features

Before booking a hotel, please make sure that all the peculiarities are taken into account. It is likely that even an insignificant detail (for a first sight) that you’ve missed, may bring a lot of problems in the future. For example, the above-mentioned city or tourist tax may become an unpleasant surprise for you.

Be sure to specify the time of check-in and check-out. Even if you’ve made a cheap hotel booking, you are to confirm the reservation until a certain time. Usually, check-in and check-out should be made until noon. In some cases, early morning is indicated, therefore you should be prepared for this.

If you do not perform check-in before the specified time, the hotel booking will be canceled. Your room may be occupied by another hotel guest and you will be charged a fine. To avoid unpleasant consequences, please specify in advance the booking cancellation conditions: time, parameters, reasons and fine amount.

Before booking a hotel and contacting a hotel personnel, try to find out, whether there are a forfeit and refund of the prepayment. You should also be informed about the time period when you are to notify a hotel about booking cancellation. As a rule, it should be done no later than a day before settlement, but in case of emergency a hotel administration can make you advances and offer loyal conditions. For example, in case of illness, emergency or other possible problems, the booking cancellation conditions can be liberalized, and in some cases, a fine is even not charged. You should contact a hotel urgently in case you’d been late for a flight or you had to cancel a trip.

Please don’t forget to read reviews about the potential hotel. Nowadays, hotel booking is available all over the world, therefore travelers share their impressions of almost all hotels and hostels. It is better to search the info not only within one booking platform but on several ones.

Hotel guests often post their own photos made in hotel rooms and hotel area, point out on service advantages and disadvantages, etc. You can also find hotel ratings on these websites, which are also put by hotel guests. It is very helpful for making a decision when choosing one or another hotel.

Advantages of booking a hotel through Business Visit Travel Agency

Business Visit travel agency offers their customers a full catalog of hotels of different categories. A convenient filtering system will help to easily find both expensive and low price hotels. It is also possible to find interesting deals and discounts, searching for last minute hotels and late hotel deals.

In addition to basic trip information (country and visit date of the trip, number of guests and hotel category), our module will select a room for you according to the following parameters:

• food availability;
• guest reviews;
• transport;
• budget;
• type of accommodation (hotel, hostel, apartment);
• location area;
• price per night.

You can book a hotel at any time, performing the online hotel booking using «Business Visit» website. To perform this, you just need to enter all the necessary data and view the list of hotels (with photos and detailed description), which our system had created for you.

If you have any questions, our managers will gladly answer on them and help you to understand all the peculiarities of hotel searching and booking.

After the hotel booking is performed, you’ll be sent a confirmation email. This will greatly simplify the order process and save your time.

We are doing all possible to make your vacation the most comfortable!